Warehouse Management:

• Oversee efficient receipt, storage, and dispatch of PSI/Liberia commodities;
• Maintain stock levels as required;
• Process all orders and approve in line with PSI policies and procedures;
• Maintain PSI’s health and safety requirements at the warehouse;
• Maintain cleanliness and security of the warehouse and stock;
• Update warehouse records and system and submit accurate and timely reports of all warehouse activities as required;
• Liaise with customers and transport companies to ensure timely delivery and collection of goods;
• Monitor warehouse capacity and plan for efficient delivery, storage, and dispatch of orders in line with capacity requirements;
• Monitor inventory levels by conducting physical counts and reconciling with data storage system;
• Respond to internal and external customer enquiries as they relate to the warehouse;
• Prepare warehouse work-plans in line with expected workload;
• Maintain and promote high standards of customer service; and
• Ensure optimal performance of the warehouse team.

Fleet Management:

• Plan, organize, and direct the work of the section to meet objectives with the most efficient use of personnel, facilities, and equipment including vehicles;
• Plan and organize for transfer of PSI/Liberia staff, partners, visitors, and commodities from one point to another in line with organizational policies and procedures;
• Oversee the Fleet Management systems including the GPS system;
• Coordinate the movement of PSI Liberia’s motorcycles and all vehicles;
• Develop and implement vehicle policies and procedures that will ensure efficient utilization;
• Ensure all vehicles are kept well insured;
• Monitor fleet operations to ensure compliance to PSI administrative policies and procedures, safety rules, and government regulations;
• Submit regular fleet reports to the HR Manager and Finance Director including break downs, accidents, fuel usage, vehicle running cost, vehicle usage, and driver performance;
• Implement a preventive maintenance program to minimize cost and maximize use of vehicles;
• Prepare and manage a fleet maintenance budget and oversee vehicle maintenance and repair;
• Prepare and direct driver training programs for newly employed drivers as well as regular training for all the drivers;
• Ensure fuel efficiency and low vehicle downtime and prepare short and long term plans for vehicle replacement;
• Prepare periodic cost analysis, management and operational reports;
• Implement the PSI Liberia Safety and Security Management plan in liaison with the PSI Washington Safety and Security Management Team (SSEMT);
• Submit security and risk reports to the Incident Management Team;
• Enforce compliance with security and safety procedures and liaise with law enforcement agencies over criminal and other security concerns;
• Ensure staff receive the correct safety and security training relevant to their roles and expected exposure to different risks;

What are we looking for?

The basics

• Bachelor’s Degree in Purchasing and Supplies or Business Administration
• At least 4 years’ experience managing a busy warehouse
• At least 6 years’ experience in in fleet management
• Driving license with at least 6 years’ driving experience
• Accuracy and attention to detail
• Good customer service skills.
• Good supervisory skills
• Strong planning and organization skills;
• Good communication and interpersonal skills
• Must have work authorization for Liberia, PSI will not sponsor work permits.