Responsibilities:     

• Reporting to the Director, Creative and Brand, provide administrative support as well as support the day-to-day operation of the Creative department
• Work closely with Managers and Creative Directors to support the department
• Manage the operating and capital departmental budgets and spending
• Complete monthly budget forecasting, month-end accruals and processing of invoices
• Manage voice over talent contracts and payments
• Manage and process department ACTRA payments
• Manage HR employee administration for the department
• Payroll input and support
• Vacation and time tracking including overseeing the Media Pulse/SAP vacation system for the team
• Effective communication with stakeholders internally and externally to ascertain the most accurate information and identify efficiencies concerning budgets, process and workflows.
• Standardize procedures for all department activities and keep the team informed of existing and new company policies and procedures
• Record keeping and generate reports related to Creative projects and priorities
• Order and maintain office supplies as required
• Travel arrangements as needed

Qualifications:         

• Post-secondary education or equivalent
• 3-5 years of administrative experience
• Computer skills: Microsoft Office, Excel, PowerPoint, Outlook
• Must understand budgets with accuracy and detail
• Exceptional organizational skills, with a strong ability to multi-task and keen attention to detail
• Ability to prioritize work, meet deadlines and work under pressure
• Strong written and oral communication skills
• Ability to work independently and as a member of a team
• Excellent office management skills
• Respect for confidentiality

Bilingualism is an asset (English and French); adequate knowledge of French is required for positions in Quebec.