Purpose of the role:

To work collaboratively within the Purchasing and Procurement team to formally monitor, review and evaluate the purchasing and procurement activities to ensure compliance with the relevant policies and procedures and the relevant terms of agreement.

Duties & Responsibilities:

• Work with the Purchasing and Procurement Coordinator in running  procurement systems and procedures to ensure best practice 
• Answering enquiries associated with tenders and contracts 
• Provide advice, guidance and recommendations to all levels of staff on purchases of goods and services 
• Ensure compliance to Purchasing and Tendering Guidelines in a devolved work environment 
• Review purchase requisitions and ensure compliance with legislative requirements and delegations and policy and procedures 
• Use the authorised recordkeeping system (EDM) to create and receive quotations and emails in accordance with the Record Management Plan 
• Upload tenders and quotations in accordance with Procurement guidelines
• Assist in facilitation the end to end tender and quotation process 
• Assist in reviewing key supplier agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance
• Assist the Purchasing and Procurement Coordinator with the continuous improvement and review of Procurement policies and procedures
• Contribute in preparing, and to the delivery of, purchasing and procurement training for staff
• Other relevant duties which may be required by the supervisor or Chief Financial Officer from time to time

Essential Criteria:

• Relevant tertiary qualifications and/or extensive job-related experience in purchasing, tendering, contract management and procurement practices 
• High level of IT literacy, together with substantial computerised purchasing or accounting system experience 
• Well-developed oral and written communication skills and the ability to effectively negotiate 
• Demonstrated problem solving and analytical skills 
• Sound understanding of WH&S requirements and regulations as it relates to purchasing and procurement 
• Demonstrated ability to apply EEO, WHS and ethical practice principals and to act with probity at all time