• Exciting opportunity to contribute to the health outcomes for all New Zealanders
• A pivotal role that supports delivery of high-quality services and support in a fast paced and innovative environment
• Wellington based full time permanent position

We are seeking an experienced Senior Executive Assistant to support the Deputy Director-General (DDG) and our wider group's capability and capacity to support delivery of current and future work priorities.

You will be a supreme organiser, in charge of diary management for a busy Executive. Your skills will be utilised in leading and contributing to the activities of the Group, providing relationship management, financial and business support.  You will bring an eye for detail, strong leadership and innovative organisation and coordination experience. 

Mō tō mātou rōpÅ« – About our team: 

The Office of the Director-General is a fast paced and supportive group that leads and supports organisational excellence by providing timely, high-quality advice, communications, and governance support to the Ministry of Health's Executive Leadership Team, diary management and support to our busy DDG, and services to support ministers.

Te whainga poto o tÄ“nei tÅ«ranga â€“ What is the purpose of this position?: 

The Senior Executive Assistant is an integral member of the team. They provide high quality, timely one-to-one executive support to the Deputy Director-General (DDG), including dealing with matters of a highly confidential and sensitive nature.

Responsibilities include the effective and efficient management of the Office of the DDG, secretarial support, diary management, scheduling meetings, managing finances, travel and purchasing, and the provision of high quality, timely advice and relationship management to internal and external stakeholders on behalf of the group.

Ngā PÅ«kenga me ngā Wheako â€“ Skills & Experience: 

• Previous experience in a Personal Assistant or Executive Assistant role providing support to a senior executive and their team
• Previous successful experience in a government Ministry or other government agency
• Advanced skills in the MS Office Suite and familiarity with the Lotus Notes operating system is desirable
• Excellent organisational skills along with the ability to think ahead, use initiative, establish priorities and meet deadlines whilst preserving the highest levels of accuracy and confidentiality
• Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior Ministry officials and with health sector leaders

This role is a band has a salary range of $62,566 - $83,422. Offered salary will be based on candidates' skills and experience.

Ngā uaratanga - Our Ministry values

https://www.health.govt.nz/about-ministry/careers/our-ministry-values-nga-uaratanga

The Ministry of Health is the kaitiaki of the health and disability system in New Zealand.  We are responsible for providing active stewardship and leadership across the nations health and disability system.  We ensure the system provides people with the highest levels of care, regardless of who they are or where they live. 

You will find a copy of the Position Description attached or online at careers.health.govt.nz. Please click ‘Apply for this Job' to upload your CV and cover letter.

For further information regarding the role, please contact Lorraine Toppo, Senior Recruitment Advisor at lorraine.toppo@health.govt,nz , quoting reference number MOH/1605067.

All Ministry workers on our sites or Ministry workers who conduct in-person business need to be vaccinated for COVID-19.  Confirmation of your vaccination status is a requirement.

The advert closes on Friday, 25 February 2022.

We encourage diversity and inclusion at the Ministry of Health and are committed to equal opportunity in all our employment policies and procedures.  In particular, we want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Therefore, please let us know if there is any support, we can provide to ensure the recruitment process is fully accessible to you. You can contact us at recruitment@health.govt.nz or on+6444665318 if you would like to discuss any accessibility needs you may have.