You will be supporting the Director Security and the Senior Leadership Team in critical administration functions for the Directorate of Defence Security. This is a busy role working autonomously to manage all administrative requirements, solve problems and proactively support the Chief of Staff and the wider team.

A typical day could include:

• Providing high level, professional executive support to the Director and Senior Leadership Team;
• Managing emails with the ability to answer enquiries and prioritise required actions;
• Coordinating calendars, including maintaining diaries, managing conflicting appointments and booking rooms;
• Engaging with wider team and stakeholders on behalf of Director;
• Managing documentation through electronic filing;
• Payment of invoices and reconciling accounts; and
• Supporting the Chief of Staff with the annual budget build and monthly financial accountabilities.

Ngā pūkenga me ngā wheako | Skills and Experience

You will need exceptional communication skills with the ability to positively engage with a wide range of people across all levels of the organisation and the public, as well as building trust and confidence at a senior level. It is important that you can multitask and prioritise workflow, while understand the needs of the Director and teams, and have the ability to adapt to changing priorities at short notice.

Some of the skills required to be successful in this role are:

• At least five years' experience in office management or as an Executive Assistant;
• Strong interpersonal skills to build effective relationships with key stakeholders;
• Exceptional writing skills and researching abilities;
• The confidence to work autonomously, as well as part of the wider team; and
• Strong technical ability, including good knowledge of MS Office Suite.

An understanding of Security could be an advantage, but not essential for the role