Job Title - Project Manager/Leader – Junior

Duration: 1 year

Start Date – 2022-04-01

End Date – 2023-03-31

Location - Toronto

Must Haves:

·       Experience with QA processes, QA tasks is vital

·       Experience managing Co-op students or managing a team is an asset

 Description:

A note on Assignment Type: This position is currently listed as "Onsite"; however, the consultant will be remote due to COVID-19 related Work from Home (WFH) direction. Once the I&IT cluster staff are required to return to the office, the resource under this request will be required to work onsite as well.

Description

Responsibilities:

A level 1 Project Manager is required to work on a number of initiatives across the various business areas supported by the branch. The successful candidate will work with various technology teams to coordinate deliverables, assist in tracking project milestones, organize various team meetings, assist with project finance tracking, assist in the creation of various project deliverables, etc. 

Provides project management on large scale, complex, high profile and high risk projects for OPS I&IT initiatives.

Ensures project deliverables meet clients’ business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks. Project manager is required to work on several initiatives across the various business areas supported by Client to support release management activities. This position will work with various technology teams to coordinate, assist in tracking project milestones, organize various team meetings, assist with project finance tracking, assist in the creation of various project deliverables, conduct process reviews, conduct metrics-based reporting and improvement recommendation.

The role’s key responsibilities include but are not limited to the following:

General Skills:

·       Leads organizational development, strategy development, business planning, and Ministry funding requests.

·       Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan.

·       Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met

·       Experience developing and managing project schedules, deliverables, and scope

·       Ability to support the analysis of existing business processes, and recommend process improvements to effectively harness the benefits of using the application(s)

·       Ability to promote I&IT project management best practices and adherence to standard methodologies

·       Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards

·       Extensive experience coordinating and monitoring project processes, and developing/communicating guidelines and procedures

·       Sources, selects and on-boards team members in various disciplines, clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants.

·       Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met.

·       Develops complex project budgets based on multiple funding channels and cross ministry dependencies.

·       Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals.

·       Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.

·       Ensures change management process is followed for any change from agreed scope, schedule, or quality

·       Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.

·       Establishes and participates in steering committee and stakeholder forums

·       Supports onboarding activities of new resources and students

·       Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels.

·       Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects – concept, definition,       planning, implementation and close-out.

·       Ability to track burn rates, as well as resource allocation, support testing activities and defect management

·       Experience with business users working on projects or programs involving multiple highly inter-dependent applications and/or data sources within a multi-client/partner environment

·       Supports the development of management summary reports, including defect reports, financial breakdowns, etc.

·       Ability to create metrics dashboard using tools such as excel and Power BI

·       Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources.

Desirable Skills:

·       Knowledge and understanding of Project Management’s Institute’s Project Management Body of Knowledge

·       Knowledge and understanding of Information Management principles, concepts, policies and practices

·       Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards

·       Ability to make recommendations on the acquisition of software, hardware, and technology resources

·       Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness

·       Ability to identify conflict between project and functional areas and develops responses to successfully address conflict

·       Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas

Skills

Experience and Skill Set Requirements

Core Skills - 30%

·       Demonstrated Experience producing Planning and Coordination documentation (Processes, forecast reports, minutes, defect reports, etc.)

·       Proven experience with meeting facilitation, project meetings for reviews, meeting minute creation, action item follow ups

·       Demonstrated Experience producing various levels of reports (e.g. executive, summary, status, etc.)

·       Demonstrated Experience tracking project defects on an ongoing basis

·       Demonstrated Experience producing resource utilization summary reports

·       Demonstrated Experience with resource management, including resource procurement, resource burn rate, and resource project allocation

·       Demonstrated experience leading onboarding and offboarding process and activities

·       Proven experience working with sensitive information

·       Experience managing and tracking release and code freeze dates

·       Experience with business users working on projects or programs involving multiple highly inter-dependent applications and/or data sources within a multi-client/partner environment

Technical Skills - 25%

·       Demonstrated experience using MS Word, Excel, PowerPoint, PowerBI, and Visio Experience with Excel macros, V-lookups, formulas, and pivot tables required

·       Demonstrated Experience performing quality assurance activities, particularly defect tracking and reporting

·       Extensive experience using SharePoint Experience with Work and Resource Management Software such as Planview

Communication Skills - 10%

·       Excellent analytical, problem-solving, and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills

·       A team player with the ability to coordinate multiple tasks with competing priorities and strict deadlines

·       Experience training fellow staff members

·       Experience working with external agencies (e.g. vendors, outside department teams, etc.)

·       Experience reviewing and ensuring submitted documentation is complete and accurate

Public Sector Experience - 5%

·       Experience working within the Public Sector 

If you are available, please send your resume to pragya.goel@2iresourcing.ca OR  refer someone interested.