The perks

Fast-paced role supporting two of the nicest lawyers you can meet

Access to a hybrid working structure of office / remote;

Genuine recognition for your hard work and achievements;

Recognised Employer of Choice

Who is FCB?

FCB is a group of businesses focused on making sure businesses maintain compliance within Australian and New Zealand employment law. FCB Workplace Law is part of this group and is an employment law firm recognised as among the best in Australia.  Other group business include HR Assured and enableHR, which are a comprehensive outsourced HR solution and HR software, respectively, for businesses and FCB Smart Visa, a boutique migration team focused on business migration services. 

We provide our employees an enviable work environment and culture with progression and learning opportunities which has resulted in being recognised as an Employer of Choice for five consecutive years.  Our working environment is fast-paced and focused with multiple teams and business units interacting and engaging collaboratively, from our offices and remote locations.  

What’s it like working for us 

As a values-driven organisation we pride ourselves on operating under 4 core values: Inspired & Innovative, Exceed Expectations, Relationships Matter and We’re Better Together.  We ensure that these values are embodied by every employee, every day. 

We recognise the efforts and achievements of everyone involved, no matter how small. We’re a business that strives for excellence, aiming to exceed expectations and make the impossible, possible.  We value the relationships we build with clients, suppliers and employees.  Our mentoring program has been designed to support our employees and push them to continuously be inspired and innovative.  We lead by example but never take ourselves too seriously – always having fun along the way! 

We’re a company that benefits from a dedicated Social Committee so there are plenty of events (virtual and face to face as we’re allowed!) and activities to participate in such as lunchtime yoga, Pinot & Pilates, fitness challenges, quarterly shout outs and regular trivia. Our nominated charities are important to us – we volunteer our time and host regular fundraising events to help causes including cancer research and mental health.      

About this opportunity

This PA role supports two of our Sydney Law Partners (plus team) who are genuinely warm, friendly and value positive, professional working relationships. The role is best described as a broad administrative role offering the opportunity for you to truly showcase your exceptional organisation skills, pro-active and take ownership attitude and contribute to process and efficiency improvements.  If you thrive in a jam-packed day juggling multiple tasks and interacting with your immediate team, collaborating with other teams across the business and representing FCB to our clients; this is the perfect role for you!

Your ability to influence and communicate effectively at all levels together with sound business skills and the passion to partner in a demanding and dynamic business environment will stand you in good stead.

We are looking for a Personal Assistant with experience from the legal, accounting, engineering or other professional services industry who wants to come to work every day, eager and motivated to do an excellent job. We want someone with a high care-factor, who will demonstrate this by exceeding expectations with a positive attitude and ability to think for yourself and problem solve.

Your day will include activities such as:-

Administrative support that includes formatting documents, CRM management, opening and updating file matter administration and liaison with clients

Awareness to stay on top of the Law Partners workload and provide reminders for outstanding work and actions

Diary management and meeting bookings

Coordination of invoicing for bi-monthly billing cycles

Attending to court to file documents as required and online lodgments

Preparing briefs for Counsel and assisting professionals with litigation matters where required

Call management for team including screening calls if instructed and taking and actioning messages on behalf of team members

Travel and expense coordination and management

Event management, support and attendance for all events based in Sydney along with webinar preparation

Working with our Operations Team to roll out firm wide change processes

Our ideal candidate will have

Minimum 3+ years’ experience as a Personal Assistant to senior executives within a professional services environment

Extensive diary and email management

Exceptional organisational abilities

Highly skilled at organising travel & events which is not limited to include arranging personal travel and events

Clear and concise communication skills, both written & verbal

You are a natural rapport-and relationship-builder, at all levels

Trustworthy and aware of the need for confidentiality

Able to work under pressure and manage multiple tasks

Solutions oriented, proactive and productive

Highly skilled in using MS Word, Outlook, PowerPoint and Excel, strong broader computer and technology skills desirable. Knowledge of Salesforce would be highly desirable

A keen interest in learning about our business and clients

How to apply

You can submit your application by clicking on the ‘Apply’ button below and uploading your CV and cover letter.  We will move quickly to shortlist so don't delay in applying.

Applications from recruitment agencies will not be considered. Applicants must be legally permitted to work in Australia on an unrestricted basis.