About Us

Clanwilliam Health is based in Auckland with a presence across New Zealand, Australia and Hong Kong. Its software solutions enable healthcare professionals to provide high quality care across a range of public and private settings including GP practices, specialist clinics, hospitals, labs, allied health, community organisations, the insurance sector and more.

About the Role

We are seeking an experienced, well organised, ambitious and enthusiastic person to fill the combined role of Personal Assistant & Receptionist at Clanwilliam Health. We are looking for someone who is flexible, thoughtful, self-motivated, quick-thinking, and able to juggle multiple and diverse responsibilities.

The role requires a candidate who will provide an efficient and responsive administrative and organisational service to the CEO and ensure a high level of service is maintained. The successful candidate must have previous secretarial and administrative experience within a fast-paced  environment. You will be able to demonstrate the ability to effectively plan and organise your workload and demonstrate initiative to resolve issues quickly in an appropriate manner, with attention to detail and confidentiality being crucial.

Responsibilities

• Secretarial and administrative tasks to the CEO.
• Preparing, formatting and editing reports, presentations and other documents.
• Managing internal and external correspondence.
• Scheduling appointments, maintaining calendar and sending reminders.
• Provision of catering/refreshments for executive meetings and events.
• Arranging any travel and accommodation bookings.
• Daily answering of incoming calls at reception and full responsibility of front desk reception duties. 
• Responsibility for purchasing of office furniture and office administration hardware with FC approval.
• Overall responsibility for couriers and mail and track packs.
• Car park and staff exit administration.
• Initial processing of accounts payable invoices.
• Assisting with organizing social/team building activities for the company.
• Ensuring all meeting rooms, office equipment, kitchen, bathroom facilities and reception are well maintained.
• Liaising with landlord and outside contractors/ suppliers for office and facilities maintenance and repairs. 

About You

• Relevant University Degree or Diploma.
• 1-2 years' experience as a Personal Assistant at Senior Management level.
• Minimum 12 months' business support and office administration experience.
• Excellent knowledge of the Microsoft Office suite i.e. Word, PowerPoint, Excel & Outlook. 
• Excellent written and verbal communication skills.
• Strong interpersonal skills.
• Flexible and adaptable approach and a high level of productivity & initiative.
• General understanding of the administration functions of a mid sized company.

Clanwilliam Health is an equal opportunities employer.