About the business

We are a small architectural business located in North Melbourne.           

We manage residential and commercial projects from concept development, planning through to construction and interior design. We have an opening for an experienced, permanent part-time, skilled Office Manager assistant for 12-18 hours a week, over two or three days, to manage our office - and its occupants - in an efficient, friendly and conscientious manner. This will be an in-house role. 

Duties will include: 

Accounts Management – Invoicing, quoting, cash-flow monitoring, petty cash, insurances.

Office Management – responsibility and management of day-to-day office needs, including reception duties, supply ordering, maintenance management, staff time sheets, tracking progress and schedules

Other duties – assist General Manager with project tasks.

Essential criteria:

• Qualification in Business 
• Detail-oriented, efficient and organised with extensive experience in accounting systems and office management
• Strong problem-solving skills with the ability to priorities tasks on a day to day basis
• At least two years’ experience using Xero accounting software, excellent numeracy skills and proficiency with Workflowmax suite of applications (MS Outlook, Mail, Excel and Word)
• Excellent written and verbal communication skills
• Strong understanding of the importance of client and customer service
• Personal qualities – positive, trustworthy, multi-tasking, and reliable

Previous experience in an administration and accounts role  in an architectural office is essential

Please send your resume and a cover letter to jade@2bs.net.au

Employer questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
  
  
• How many years' experience do you have as a personal assistant?
  
  
• Which of the following Microsoft Office products are you experienced with?
  
  
• How many years of bookkeeping experience do you have?
  
  
• Do you have customer service experience?
  
  
• How many years of public practice accounting experience do you have?