About Us

At ARTC (Australian Rail Track Corporation), we’re part of a proud and passionate industry with a rich history and a bright future. That’s why we foster a strong learning culture to support our people to reach their full potential and prepare them to grow into their next challenge with us. We embrace diverse backgrounds and are committed to building a culture where everyone feels valued and inspired to achieve. We offer a diverse, flexible, and supportive work environment that prioritises your safety and wellbeing. At ARTC, you will become connected to a world of opportunity and talented people ready to collaborate and support you in your career.

About the role

Primarily, you will provide professional administrative support to the General Manager NSW Projects and NSW Projects’ Managers in a timely, accurate and confidential manner to assist in the functioning of day to day operations for the Major Construction Projects unit. You will support the coordination and administration of projects to ensure their timely completion within the required specifications.

Some of your other responsibilities will include: 

• Prepare and distribute correspondence, minutes, briefing notes, presentations and reports, including the NSW Projects’ Monthly Report as requested by and in consultation with the General Manager NSW Projects and NSW Projects’ Managers, ensuring accuracy and efficiency to assist in the delivery of information both internally and externally.
• Purchase goods and services, including making travel and accommodation arrangements, as per ARTC policies and procedures. Arrange purchase orders as required. This includes supporting the General Managers’ direct reports in establishing purchase orders and contracts.
• Process invoices for payment in ARTC’s financial accounting system to ensure timely and accurate payment.

The talent you’ll bring 

To be successful in this role, you will possess skills and experience in the following:

• Demonstrated experience in providing customer service to internal and external customers.
• Previous experience in a similar role within medium to large organisations.
• Extensive proficiency and experience with Microsoft Office applications and advanced typing/keyboard skills.
• Demonstrated advanced verbal and written communication skills, including previous experience in the preparation of correspondence and presentations on behalf of a General Manager.
• Ability to work with limited supervision and make independent decisions when necessary.
• Demonstrated ability to use judgement and discretion when dealing with enquiries and disseminating information.
• Demonstrated ability to prioritise and manage multiple tasks simultaneously.

Desirable Selection Criteria:

• Certificate/Diploma in Administration or related.

ARTC recognises that a talented and diverse workforce is fundamental to building a commercially strong and customer-focused organisation, so candidates with experience and perspectives that can contribute to our diverse workforce are encouraged to apply.

As part of the recruitment process, you will be required to consent to a National Criminal History Check. Appointment to the position is subject to ARTC's medical fitness standards relative to the position. ARTC is a drug and alcohol-free working environment.

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Employer questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
  
  
• Which of the following statements best describes your Covid-19 vaccination status?