We are looking for an enthusiastic Office Administration Assistant to join our team to assist in maintaining the functionality and cleanliness of the Sydney office and providing general administrative support to the Leadership Team and other management members when required. This position will play an integral role in the customer service and organisational strength of our company. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multitask and a friendly demeanour.

Your Responsibilities:

• Provide general administrative support to the Leadership Team
• Where necessary, run errands for the Leadership Team
• Book travel for ANZ employees using third party travel provider (according to Travel Policy)
• Handle queries via phone, email and general correspondence
• Taking and ensuring messages are passed to the appropriate staff member in a timely manner
• Greeting all visitors and ensuring COVID 19 measures are being adhered to
• Filing, shredding, binding and laminating documents
• Create Purchase Orders using SAP (ordering stationary, office equipment, marketing materials etc.)
• Act as secretary to designated project/work groups and committees, meetings, including preparing agendas and drafting minutes.
• Maintain the office condition (cleanliness) and arrange necessary repairs
• Update and maintain office operations and procedures
• Provide general support to visitors
• Where necessary, liaise with facility management vendors, including cleaning and catering
• Assist in planning in-house or off –site activities e.g. parties, celebrations and conferences.
• General office administration duties, reception and housekeeping.
• Assist colleagues whenever necessary

Selection Criteria:

• Proven experience as an office administrator, office assistant or relevant role
• Excellent knowledge of MS Office and office management software (ERP etc.) 
• Knowledge of administration and clerical procedures
• A NSW Driver’s Licence (preferred)
• Customer service experience
• Knowledge of SAP desirable.

Skills:

• Ability to adapt to changing situations in a calm and professional manner
• Possess strong communication skills, attention to detail and the ability to multi-task;
• Excellent time management and organisation skills
• Positive attitude and team player
• Reliability and punctuality
• Be self motivated and display a keen sense of initiative - willingness to go the extra mile
• The ability to work autonomously and ensure tasks are completed on time 

A professional phone manner

About the company

Phoenix Contact is a global success story, a market leader and innovator in the field of electrical engineering. A manufacturer of products and solutions for all aspects of electrical engineering and automation with an annual turnover of two billion Euros. Combine these aspects with an Australian business that is experiencing well above industry average growth and it's an exciting time to become a part of the team.

Why Join the Phoenix Contact Team?

• Competitive salary
• Recognition programs and incentives
• On the job training and ongoing professional development
• Structured and supportive team environment with a strong, positive company culture
• Employee Assistance Program (EAP)