Dimensions of Role

• Reports to the DCOP and provides specialist guidance and support on Malaria programming in line with the approved Program Unit (PU) annual plan and relevant policies
  • Has no delegated authority to approve Program Outlines and payments;
  • A member of the Program Unit Management Team (PUMT) and advises the PUMT on programming issues;
  • Represents Plan at district and County stakeholder forums/networks, consultative sessions, or conferences on Malaria programming initiatives.

    Key End Results and typical Responsibilities

    Operations and project management

  • • Overall responsibility for effective and efficient management of the Global Fund Malaria project consistent with the project management cycle;
    • A good understanding of Plan procedures, systems and guidelines;
    • Initiate and maintain regular minutes of project team meetings;
    • Reporting in line with the donor contracts and compliance requirements;
    • Ensure monitoring systems are in place and that project reviews are carried out periodically in conjunction with the team, local stakeholders and project partners;
    • Travel as dictated by the need of the project.

      Program development

      • Facilitate community empowerment and capacity building program activities through linkages and collaboration with partners at grassroots level. This involves working with communities providing skills and know-how to enable them to spearhead Malaria prevention and control activities;
      • Ensure all relevant authorities are included in the planning and implementation of projects as appropriate;
      • Proactively contribute to programme development and strategy.

        Program management

        • Ensure familiarity with donor compliance issues, ensuring all projects are compliant with these and Plan procedures;
        • Ensure appropriate administrative, financial and logistical Plan systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently;
        • Ensure Plan complies with all legal and bureaucratic requirements in country;
        • Ensure regular communications are maintained;
        • Responsible for the preparation of projected expenditures quarterly;
        • Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposals.

          Other key deliverables

          • Maintain good inter-team communications, engender good team dynamics, and take suitable action when problems occur;
          • Responsible for ensuring adequate linkages with decentralized agencies of the Ministry of Health;
          • Carry out representation with other NGOs, UN agencies, local and national government bodies, donors and other relevant parties;
          • Ensure all relevant parties are kept informed of Plan activities as appropriate (e.g. donors, health authorities etc.);
          • Be the project contact with press and media, in discussion with CD, and capable of giving media interviews.

            Child Protection & Gender Equality Mainstreaming

            • Promotes and abides by Plan policies and procedures including but not limited to: Gender equality mainstreaming, child protection, Code of Conduct and the related mandatory reporting responsibilities.

              Dealing with Problems

              Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.

            • Ability to think strategically, recognize program and persuade colleagues of Malaria program opportunities that Plan should exploit;