Context and overall objective

Centre Administration Section within UNEP-CCC seeks to develop and support the ground for its business model. The section focuses on developing, building and maintaining strong IT, Finance, Admin, legal and project processes in order for the programs and projects to be run professionally. Furthermore, the section develops and holds the responsibilities for meetings, conferences and events.

Within the section under the guidance and direct supervision of the Head of Operations, the Internal Service Clerk will perform the following functions:

• Rooms and connectivity for internal meetings.

• Building Maintenance - Daily contact to the Common Service and Admin team. 

• Conferences - Support on site with arrangement of rooms and other facilities provided during the conference.

• Virtual meetings support with connectivity

• Inventory and maintain custody of office and home-office equipment for lending (non-standard hardware, Mobile phones, iPads, head-sets etc.).

• Contact to Admin for Building Maintenance, Mailroom, reception, IT, Printing Shop, DHL & Royal Mail, etc.

• Keeping order - Office, copy room, storage room, open areas etc.

• Support for IT and Copiers - Basic level Photoshop, troubleshooting, set-up of equipment for new employees, first line of helpdesk, referral of problems to relevant support teams.

Education

• A secondary school diploma or highschool diploma is required.

• A University Degree preferably in Finance, Business or Public Administration is desirable.

Experience

• At least 3 years of experience in office maintenance or office secretary (with a Secondary / High School diploma);
• Proficiency in the use of web based applications, Microsoft tools, Google suite, on-line meeting tools. 

Language

• Excellent working knowledge of English.

• Knowledge of the Danish Language is desirable.

• Knowledge of another UN official language is an asset.