Job Description:

General Ledger Accountant Coordinator

The General Ledger Accountant Coordinator is responsible for assisting with the management of accounting activities handled by our 3rd Party service provider (Business Process Partner – BPP) who is completing transaction work on behalf of UPS.

This position includes overall governance, review and approval of these activities and ensuring fulfilment of contractual obligations - such as compliance with service level agreements (SLAs) and operating level agreements (OLAs) - process management/ improvement, effective communication, and migration of new record-to-report work to the 3rd Party service provider.

The candidate will have working finance and accounting knowledge along with familiarity with RTR (Record to Report) processes. Experience working with vendors is a plus. The General Ledger Accountant Coordinator will facilitate timely and accurate completion of 3rd Party vendor activities within his/her tower in the GAC.

Job Duties (not restricted to):

• Manage Close Activities

• Approve journal entries generated by the BPP and monitor month-end close progress
• Prepare for and execute monthly pre/post close calls with the BPP
• Review the monthly task dashboard & highlight progress, risks, issues, overdue items at the daily close touch points.
• Performing control checks during the close & remediation of errors
• Report progress, highlight risks & issues and escalate to key stakeholders and partners

• Provide Trial Balance Oversight

• Approve balance sheet reconciliations prepared by the BPP, monitor aged items and assist with resolution of issues and aged reconciling items - facilitate escalation where necessary.
• Consolidate Close Package consisting of balance sheet variance analysis with commentary, risk and issues log, Balance Sheet Aged Reconciling Items
• Monitor risks, track risks and engage with the BPP to remediate
• Prepare documentation for any material non-recurring adjustments
• Perform system to system reconciliations where applicable

• Coordinate work activity for BPP

• Monitor BPP adherence to the service agreement and issue escalation process & procedures to resolve service level failures - identify remediation and corrective action plans if required.
• Ensure completion/update of DLPs (Desk Level Procedures) by BPP.
• Act as liaison between other UPS departments & stakeholders and BPP.

• Other

• Work with GAC BPP Management Tower Leads on migration of new work to the GAC and the BPP.
• Manage special projects within the group (e.g. new system implementation, new reconciliation procedures) & identify process improvement opportunities.
• Manage BPP Disaster Recovery Planning & BPP adherence to record retention requirements

Knowledge and Skills:

Required:

• Minimum of 3-5 years of finance and accounting experience
• Bachelor’s degree in finance or accounting discipline
• Qualified or partly qualified accountant (ACA, ACCA, CIMA or equivalent)
• Ability to communicate effectively and succinctly, both verbally and in writing
• Excellent Microsoft Office Skills (i.e. Word, Excel, PowerPoint)
• Ability to manage multiple tasks and priorities

Preferred:

• Experience working with cross-cultural teams and/or vendor relationships