Description of business unit

The Group Secretary's Office is responsible for enabling and supporting the effective and efficient governance of the Group, through the Board of Directors, Board Committees, management committees and Subsidiary Boards.

Purpose of the Role

The Assistant Company Secretary will work closely with the Head of Board & Executive Risk Governance to provide the highest standards of corporate governance in the provision of secretariat services and governance advice to Board and Executive level committees.

Key Accountabilities

• Act as Secretary of key board committees; plan, coordinate and attend Committee meetings, including agreeing work programmes and agendas, scheduling items for consideration in accordance with the Group's strategic priorities, organising clear and appropriate papers and preparing detailed fit for purpose minutes;
• Lead schedules of agenda items and action logs in respect of these committees, ensuring agenda items are appropriate for discussion at the relevant fora, following up to ensure that all decisions are implemented and that governance requirements are met;
• Manage the annual efficiency evaluation process for these committees;
• Support the Head of Board & Executive Risk Governance in further improving the governance structure and its operations, as the need arises, working with key partners and driving improvements proactively;
• Ensure effective information flows within committees and between the Group Executive Senior Management and the Non-Executive Directors;
• Engage closely with the GSO Leadership Team, ensuring there is continuous support available across all work streams and that all teams are aligned in terms of approach and execution of tasks;
• Deputise for Head of Board & Executive Risk Governance
• Provide support as the need arises across the wider Group Secretary's Team in fulfilling the broader accountabilities of the Office.

What is the opportunity

Working at Bank of Ireland doesn't have to mean working in an office to have an impact. Our commitment to enabling colleagues to thrive means that depending on role type you can have choice and flexibility in where you work and live, subject to your role, customer needs and our requirements. We have a Hybrid working model, with home, agile hub and office based options available. We will always list a primary location which can be where you go for in person collaboration, and a location where you can best perform your role. The primary location for this role is Dublin.

Please note you must live in the jurisdiction to the business to which you are contracted.

Essential Qualifications

• Relevant third level qualification, ideally, ICSA or relevant legal or business qualification.

Essential Skills & Experience

• A growth mind-set crucial, with the ambition and passion to make continuous improvement and drive creative thinking, leading by example to achieve a simpler but highly effective governance structure and operation;
• Significant and demonstrable experience in quality minute -taking is crucial with a focus on accuracy and excellent attention to detail;
• Very strong influencing, communication and negotiating skills, with the presence and knowledge to enrich relationships and have impact at the most senior levels of the organisation;
• Operate confidently and discretely at a senior level, challenging, where vital, to ensure accurate efficient and effective governance is applied and Group values are adhered to;
• Solid understanding of legal/regulatory environments and governance practices;
• The ability to distil lengthy and complex discussion material and gather succinctly the critical issues that led to the conclusions/decisions taken;

Desirable Qualifications, Skills & Experience

• Outstanding planning and interpersonal skills with demonstrated ability to prioritise multiple demanding initiatives concurrently, balancing multiple priorities and completing tight timeframes;
• A passion for wanting to make a difference.

#li-hybrid #ij-hybrid

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