Responsibilities

The Fuel Officer will be responsible for the following duties and responsibilities:
• Assists in management and provision of petroleum, oils and lubricants (POL) as well as provision of other related services to the Mission.
• Supervises subordinate and junior staff members and conducts on-the-job training.
• Follows up the preparation of purchase orders and once approved implements the requirements for the purchase of fuels, oils and lubricants.
• Follows up the process of purchase orders and monitors expenditure.
• Certifies verification of payment documents for Authorization.
• Certifies delivery documents for approval.
• Reviews requests and authorize issues of bulk fuel to contingents and other users.
• Develops standard operating procedures to assist in Fuel Unit Operations.
• Develops the requirement of support equipment.
• Facilitates support to the development of contracts for fuel and associated support services, including the preparation of Statements of Work (SOW), technical evaluations, requisitions and preparation of presentations to the Local Committee on Contracts.
• Develops and updates the Mission Fuel Plan and the Unit’s work program.
• Certifies the Receiving and Inspection (R&I) processes as required.
• Manages the mission strategic and local reserves. Reports the stock periodically to the Chief of Section.
• Reviews and certifies the quality of POLs by verification of quality test.
• Manages Safety, Health and Environmental (SHE) instruction and guidelines. Analyzes incident reports and takes appropriate action to prevent future occurrences.
• Coordinates with Regional Fuel Officers to improve overall fuel related Quality Assurance (QA) performances.
• Certifies preventive maintenance schedules and reviews maintenance reports and forecasts future requirements.
• Collaborates with procurement and Contract Management in the preparation of contracts.
• Coordinates and manage contract operations.
• Reviews and certifies contract performance reports to ensure compliance with contract terms, Key Performance Indicators (KPI), schedules and cost objectives.
• Reviews, advises clients and certifies data and information for budget preparation.
•. Reviews audit requests, prepares responses and follows up on the implementation of audit recommendations.
• Oversees and certifies quality assurance of daily, weekly and monthly reconciliation of fuel receipts and issues.
• Certifies misappropriation reports and develops fraud prevention programs.
• Reviews historical consumption of fuel, oil and lubricants and forecasts future requirements.
• Reviews and certifies expenditure against funds allocated for purchase orders and forecasts future requirements.
• Inspects fuel usage for vehicles, generators, individual users and contingent owned equipment ensuring they are monitored and analyzed for any major anomalies or patterns of inconsistent fuel consumption.
• Manages internal control systems and carries out inspections including accurate and complete accounting, reporting and maintenance of electronic/hardcopy records to ensure proper audit trail.
• Reviews fuel consumption as provided by Electronic Fuel Management System (EMFS) and recommends control, solutions or mitigations.
•. Perform other duties as required.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High School Diploma is required.

Work Experience

A minimum of ten years of progressively responsible experience in four or more of the following areas is required:
(1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration including budgeting and fuel accounting; (3) maintenance/repair of fuel equipment; (4) quality assurance/quality control procedures related to POL operations in a field environment; and (5) Safety, Health and Environmental procedures related to POL operations. The minimum years of relevant experience is reduced to five years for candidates who possess a first level University Degree.

Experience in managing support services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Experience in implementation and management of Electronic Fuel Management System (EFMS) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English, (both oral and written) is required. Knowledge of Arabic is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.