Executive Business Administrator - Clipchamp, a Microsoft company

Are you passionate about helping others acheive more? Clipchamp is the go-to video platform with one simple mission: to empower anyone to tell stories worth sharing. Since 2016 we’ve attracted over 17 million registered users globally and counting, and that’s only the beginning. We've now joined Microsoft's Office Media Group (OMG) - to empower every person and organisation to achieve more with media!

Building and maintaining strong connections across location and time is critical in the world we live in, and the emotional power of media – video, audio, and photos – makes it perfect for fostering personal connections and sharing information. 

Our in-browser platform gives users access to professional video editing tools and features alongside a 1 million asset-strong stock library and hundreds of editable video templates. We're the go-to platform that's built with everyday editors and creators in mind.

About the Team
 

While Clipchamp is predominantly based in Australia, OMG is a global team, with offices in four countries. Joining Clipchamp, means you'll join a team of colleagues who live all around the world. We’re committed to each team member feeling connected, regardless of where they work and live.

About the Role

We’re looking for an experienced and highly-organised Executive Business Administrator-- someone passionate about the details, turning chaos into order, and organising the items necessary to create smooth sailing for others. Reporting to our Cheif of Staff, you will primarily support Clipchamp's General Manager, and his leadership team as needed. In addition to executive support, you'll also be assisting overall business operations for the Clipchamp team.

#Clipchamp #OMG #Office Media Group
#Australia #Sydney #Melbourne #Brisbane #Perth #Darwin #Hobart #New Zealand #Remote

Responsibilities

You'll be:

• Providing proactive email management, strategic calendar management and time prioritisation to maximize the GM's time and effectiveness with his team and the greater org.
• Aligning calendars based on knowledge of leadership preferences and diverse operating styles.
• Facilitating end-to-end meeting setting and attendance preparation, travel arrangements, event logistics, and daily space management.
• Owning purchase orders, expense and budget tracking, and overseeing equipment and inventory.
• Partnering with business management to manage headcount and positively impact employee experience.
• Modeling company values, acting as a representative of Clipchamp's leadership team and the wider org.
• Agile and expecting ambiguity. We're a new and growing team within Microsoft. We stay agile, changing direction quickly, which will require you to adapt where needed.

Qualifications

Who we're looking for:

• 5+ years experience supporting a senior level executive in a fast paced enviroment, proactively anticipating executives' needs and making appropriate decisions and requests on their behalf.
• Prior experience succesfully partnering with other Executive Assistants, Finance, or Operations teams.
• Prior experience maintaining confidential information with discretion and professionalism.
• Proficiency with Microsoft core Office products including Word, Excel, Outlook, Powerpoint, OneNote and OneDrive
• Proficiency with Microsoft sharing and collaboration tools, primarily Teams and Sharepoint. 
• Able to safely lift up to 5 KG.

Bonus points if you have:

• Project and operational management, including budget management, event management, calendaring, and understanding the business to help the decision making process.
• Knowledge of Microsoft internal tools such as Headtrax, Employee Central, MSS & MyOrder.
• Comfort learning new technologies. 

Please note: All new employees of OMG/Clipchamp will be required to partake in a background check.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.