About Us

For over 45 years, Formsteel has been supplying Kiwi’s with world-class steel building SuperSpanâ„¢ structures and componentry. We are a 100% New Zealand family-owned and operated business that has earned a reputation for providing uncompromising building quality and strength. Our secret to success is that we are a small, close-knit team that is innovative, agile and driven.

About the Role

We’re looking for an Executive Assistant to support the day-to-day activities of our senior management team and provide EA support to the General Manager. 

This role offers plenty of variety and so to be successful you will need to be highly collaborative with a passion for working with people across all departments in our business. 

About You

This is a flexible part-time salary paid role that will suit a high-energy, bubbly, well-organised and detail-focused person. 

You must enjoy a great team environment as you will be joining a bunch of people who value the success of Formsteel. the quality of their work, and more importantly their family values based goodwill and friendliness. 

Central to your past success, is your high attention to detail, accuracy and your ability to pump out work quickly. Whether you work 9am to 3pm days or several days doing a few hours - it's totally up to you. We are thinking outside the ‘square’, we are totally open to what may suit you. 

As we outlined previously, all of our factory, office and management team value honesty, integrity, reliability and constantly reinforce a culture of continuous improvement. This is reflected in the massive growth we have experienced over the past 18 months. We are a highly committed team of over-achievers who enjoy success and so more success will be achieved!

Your Responsibilities

Health & Safety (HS)

• Maintaining our centralised electronic Health & Safety system (NZOHS)
• Maintaining employee HS records, agreements, and documentation
• Developing/maintaining HS policies and procedures
• Maintain all HS records including incidents or accidents, check first aid kits regularly, be part of fire/evac safety team
• Chair the company Health & Safety Committee
• Supporting employee HS onboarding
• Managing all HS related training and development in accordance with WorkSafe NZ regulatory and statutory requirements
• Preparing reports and analysis of HS metrics

HR Administration

• Maintaining centralised electronic employee records, agreements, and documentation
• Developing and distributing HR documents, policies, and HR process improvements
• Supporting the new employee induction and offboarding processes
• Administering recruitment postings, scheduling interviews, liaising with candidates

EA & General Admin Responsibilities

• Provide centrally controlled managed administrative support for the general manager and his direct reports
• Diary management of company and management meetings, including taking minutes and circulating minutes/action tasks to all participants
• Housekeeping standards across all areas of the office to ensure a high standard is maintained
• Manage asset register for all company assets
• Administration support for strategic projects as required 

Your Skills & Experience

• Excellent MS Office skills - Word, Excel, PowerPoint, Teams etc
• Strong numeracy
• Be highly organised with excellent accuracy and attention to detail
• Discretion and confidentiality
• Strong written and verbal communication skills 
• Flexible and adaptable - working under pressure  
• Great at multi-tasking and never afraid to just jump in to help when it is needed 

Applicants for this position should have NZ residency or a valid NZ work visa.

This is a great opportunity to join an innovative Kiwi Manufacturer. If you think you would like to join our team, please apply via Seek with your Cover Letter and CV.