What is the opportunity?

The Executive Assistant provides direct support to the Vice President, Transformation & Chief Operating Officer for Technology and Operations.

The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent prepares and supports key meetings, events, communities and forums, including minute taking, action tracking and following up with relevant parties where necessary. The incumbent maintains calendars, maintains files and department expense reports, prepares and compiles correspondence, agendas, briefs, reports and analysis where required.

 What will you do?

• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided; track action items
• Act as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon return
• For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
• Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
• Organize communication sessions, employee recognition celebrations, and other team events
• Maintain global distribution list and distributes group-wide communications
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization  

What do you need to succeed?

Must-have

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
• Ability to take initiative, prioritize tasks, function independently, and work as part of a team
• Ability to handle sensitive and confidential information with discretion
• Superior attention to detail, calm under pressure and confidence
• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization
• MS Office skills including MS Word, Excel, PowerPoint, Outlook and RBC systems and tools
• Strong reporting and analysis skills
• Ability to understand business materials and Executive needs for various forums and committees
• Effective time management

Nice-to-have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
• Professionalism, initiative, enthusiasm, high energy, and a sense of urgency

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• A world-class training program in financial services
• Flexible work/life balance options
• Opportunities to do challenging work

RBC requires as a condition of employment that all successful candidates in the United States and Canada be fully vaccinated against COVID-19 prior to their start date, and may require proof of the same.  Reasonable accommodation is available where required by law.

RBC exige, à titre de condition d’emploi, que tous les candidats retenus aux États-Unis ou au Canada soient entièrement vaccinés contre la COVID-19 avant leur date d’entrée en fonction. Il est possible qu’ils aient à présenter une preuve vaccinale. Des mesures raisonnables d’adaptation sont offertes lorsque la loi l’exige

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JOB SUMMARY
City:  Toronto
Address:  88 QUEENS QUAY WEST
Work Hours/Week:  37.5
Work Environment:  Office
Employment Type:  Permanent
Career Level:  Experienced Hire/Professional
Pay Type:  Salary + Variable Bonus
Required Travel(%):  0
Exempt/Non-Exempt:  N/A
People Manager:  No
Application Deadline:  02/01/2022
Platform:  Technology and Operations 
Req ID:  443656