About the role

An excellent opportunity exists for an Executive Assistant who is highly organised and IT savvy to become a key member of our close-knit management team.  You will be supporting the Managing Partner and the General Manager to achieve the Firm’s objectives through the provision of high quality and dynamic administrative and secretarial support. 

Your responsibilities will include:

• Email, diary and travel management and scheduling
• Monitoring plans, priorities and deadlines 
• Drafting documents including presentations, proposals, reports and meeting agendas at a consistently high professional standard
• Overseeing interstate and overseas travel arrangements
• Assisting with tenders and pricing panel development & preparation
• Developing research papers, reports & recommendations
• Working with and supporting other Business Services teams on projects and key tasks

About you

• Experience in providing executive-level support 
• High level communication skills with experience in liaising with internal and external stakeholders and partners
• Exceptional organisational skills, detail orientated and computer savvy
• Experience working in a professionals services environment 
• Ability to work to tight deadlines
• Excellent attention to detail, ability to set priorities, anticipate the needs of others and maintain high quality and productivity standards
• Strong problem-solving and decision-making capabilities 
• Intermediate to advanced MS Office skills (Word, Excel and PowerPoint)

About us

Phillips Ormonde Fitzpatrick (POF) is a privately owned patent and trademark attorney firm with offices in Melbourne, Sydney, Adelaide and Hobart. Our main business is in the procurement of intellectual property rights including patents, trademarks and designs both domestically and internationally.

About our workplace

On a day-to-day basis, we work with innovative clients to protect their ideas and inventions locally and internationally.

POF prides itself on valuing its people and the diversity and innovative thinking our employees bring to our business. Our culture is built on principles of inclusion, respect and integrity. Our employees enjoy challenging work in a collegial team-based environment with a genuine work/life balance.

Apart from working in a supportive and welcoming environment, POF employees enjoy access to a range of benefits and initiatives including:

• Paid parental carers leave
• Purchased annual leave
• Flexible working arrangements 
• Salary continuance
• Generous Leave provisions (pandemic, vaccine, family violence paid leave)
• Health & Wellbeing programs
• Reward & Recognition program including discretionary bonuses 

We encourage and welcome applications from people living with disability, Aboriginal and Torres Strait Islander peoples, LGBTQIA+ people, all genders, people from culturally and linguistically diverse backgrounds and mature age people.

How to Apply

Click the ‘Apply’ button and include your resume and cover letter.

For more information, contact Rachele Narayan, P&D Coordinator on (03) 9614 1944 for a confidential discussion.

Applications close COB 29 May 2022. Please note, the application process may close earlier than the listed date.

Agencies, please note: All vacancies are managed by our People & Development team. Should external assistance be required we will reach out to our preferred Recruitment Agency providers.