Position Snapshot

Location: Rhodes, Sydney 

Duration: Full time, Permanent

4+ years relevant experience 

Position Summary

Joining Nestlé means you are joining the largest Food and Beverage Company in the world. At our very core, we are a human environment – passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future. 

An exciting opportunity currently exists for an Executive and Administration Assistant to join our Regional IT team based in Rhodes, Sydney. This role will provide administrative, EA coordination support to the Regional IT Hub Manager and administration to all employees of the Regional Hub.

A day in the life…

Reporting to the Regional IT Hub Manager, key responsibilities of the role include:

• Provide general administrative support to Regional IT Hub Manager and Leadership team (LT) members. 
• Prepare high quality presentations and business documents.
• Organise and support workshops, conferences, onsite/offsite meetings as required. 
• Process monthly expenses for Regional Manager IT Hub and support LT as needed. 
• Be the IT HUB champion of Travel & Expenses.
• Timely processing of Trips/Expense Reports in SAP Concur in line with policy.
• Management of mobile phones, headsets, including providing a monthly mobile bill to ensure costs are being monitored.
• Review and follow up of employee onboarding and exit checklists including IT equipment, Company credit card (as required).
• Act as Oceania Wellbeing and SHE Champion, managing Monthly reporting, HSE initiatives, weekly tips and facilities.
• Communicate and coach staff on IT tools and process (WF360, Finance, HR etc).

What will make you successful

• Joining a collaborative team of Specialists, you will have a proven track record of taking ownership and successfully delivering results in a fast-paced and dynamic environment.
• 4+ years Administration and coordination experience.
• Experience working for a large organisation, preferably an international firm operating across multiple time zones.
• Intermediate to advanced level for office Technology tools including Microsoft suite, collaboration tools, social media tools etc.
• Strong communication skills, verbal and written and organisational skills.
• Have the ability to multi-task and work independently.
• You will be a strong, interactive, and collaborative team player.
• Be a trusted point of contact, ensuring discretion and confidentiality at all times.
• Ability to build and maintain relationships with internal and external stakeholders
• Nestle offers flexible working hours that enabling you on how to get your job done and will help you balance your work with your personal commitments.

Applicants must be eligible to work in Australia and have Permanent Residency. 

COVID-19 vaccination is required to perform this role, based on the Public Health Orders applicable to the state of New South Wales. You will be required to provide evidence of your vaccination or medical exemption as part of our recruitment process.

Our Story

Nestlé enjoys a reputation as one of the world’s largest FMCG companies and a leader in nutrition, health and wellness. Our inclusive and high-performance culture is a testament to the great training, development, rewards and recognition we extend to every member of our 5000-strong Oceania workforce.

You can realise your full potential at Nestlé, working among the leading teams in nutrition, health and wellness. As part of a global network, you can use your skills to influence others and make a positive impact where you own a piece of the action. 

At Nestlé, you will work in a supportive environment where your ideas and points of view will be championed by a collaborative team. Together, we will drive the strength of our brands, the quality of our products, and the future of our business. 

At Nestlé, you can make a difference to millions of lives, every single day. As a large, global company that’s driven by purpose, you and your team can add your piece of legacy of creating a better, healthier future. 

In return you will have the chance to work with an outstanding team, and build and grow your career with an inclusive, global FMCG leader.

Nestlé Oceania supports a culture of diversity and inclusion in all that we do. Take a look at Careers at Nestlé Australia | Nestlé Australia (nestle.com.au) to see some of the ways we live and practice this every day in our workplace.

For more information please visit our website Nestlé Australia Home | Nestlé Australia (nestle.com.au) or Our LinkedIn page http://www.linkedin.com/company/nestle-s-a-