We are looking for a virtual Executive Assistant (EA) within the National Executive Assistant Team (NEAT) in our Brisbane office. This role is offered on a flexible full-time basis for an initial contract of 12 months.

The objective of this role is to provide administrative and secretarial services virtually to senior executives within Oceania, primarily Executive Directors and Senior Managers. You will be required to form part of a virtual and onsite team based in our offices in Brisbane, providing high quality, consistent and efficient administrative support in line with a set scope of services. These services will be delivered in a proactive and collaborative manner, across multiple geographies and areas around the Oceania business.

 Your key responsibilities

• Diary and calendar management

• Travel management both Domestic and International

• Expense processing, adhering to firm deadlines

• Meeting scheduling and logistics, including catering and meeting room reservations

• Data entry for our in-house client relationship management database

• Assistance with Event Management coordination and logistics

• Document management, including document creation, editing, proof reading as examples

• Various ad hoc administration duties such as organising company research, payment requisitions or organising business cards as examples

 Skills and attributes for success

To qualify for the role, you must have:

• Australian Citizenship (given this position works with Government clients and requires an Australian Government security clearance)

• Minimum 2 to 3 years of work experience in a team environment and/or handling secretarial services

• Proficient in MS Office (Word, Excel & PowerPoint) and MS Outlook and MS Teams
• Strong multi-tasking, prioritisation, organisational and time management skills
• Excellent written and spoken English skills
• Proven customer service focus 
• The ability to work both virtually and in an office-based environment 

 Ideally, you’ll also have to be

• A strong team player who is comfortable working collaboratively with others and can interact with senior management
• Able to work in a rapidly changing environment and prioritise accordingly
• Self-starter, who can manage with minimal direction 

  We are looking for a virtual Executive Assistant (EA) within the National Executive Assistant Team (NEAT) in our Brisbane office. This role is offered on a flexible full-time basis for an initial contract of 12 months.

   The objective of this role is to provide administrative and secretarial services virtually to senior executives within Oceania, primarily Executive Directors and Senior Managers. You will be required to form part of a virtual and onsite team based in our offices in Brisbane, providing high quality, consistent and efficient administrative support in line with a set scope of services. These services will be delivered in a proactive and collaborative manner, across multiple geographies and areas around the Oceania business.

   Your key responsibilities

  • Diary and calendar management

  • Travel management both Domestic and International

  • Expense processing, adhering to firm deadlines

  • Meeting scheduling and logistics, including catering and meeting room reservations

  • Data entry for our in-house client relationship management database

  • Assistance with Event Management coordination and logistics

  • Document management, including document creation, editing, proof reading as examples

  • Various ad hoc administration duties such as organising company research, payment requisitions or organising business cards as examples

   Skills and attributes for success

  To qualify for the role, you must have:

  • Australian Citizenship (given this position works with Government clients and requires an Australian Government security clearance)

  • Minimum 2 to 3 years of work experience in a team environment and/or handling secretarial services

  • Proficient in MS Office (Word, Excel & PowerPoint) and MS Outlook and MS Teams
  • Strong multi-tasking, prioritisation, organisational and time management skills
  • Excellent written and spoken English skills
  • Proven customer service focus 
  • The ability to work both virtually and in an office-based environment 

   Ideally, you’ll also have to be

  • A strong team player who is comfortable working collaboratively with others and can interact with senior management
  • Able to work in a rapidly changing environment and prioritise accordingly
  • Self-starter, who can manage with minimal direction