St Francis Xavier College is a Catholic College with a 2021 enrolment of over 3300 students, which will continue to grow in 2022.

The College serves families from the parishes of Berwick, Koo Wee Rup, Maryknoll/Iona, Narre Warren and Pakenham under the governance of Diocese of Sale Catholic Education Limited (DOSCEL).

St Francis Xavier College is easily accessed via several major freeways – only 20 minutes on the M1 from Springvale Road.

We are currently seeking a COVID Administration Officer with excellent administration skills to join our team at the Beaconsfield campus.

The successful candidate will be employed on a full-time fixed-term contract for Semester 1.

Key responsibilities include:

• Manage the College’s covid19@ emails and discern appropriate response management as per College procedures
• Maintain up to date procedures in response to changing compliance requirements (e.g. as government restrictions and requirements change)
• Manage databases – recording and retrieval of data
• Establish and maintain filing systems
• Collation of daily and weekly reports relating to COVID-19 cases, COVID-19 close contacts, etc
• Provide regular and clear communication to College Campuses about staff and student absences, illness and return
• Manage urgent communications to support (in time) College Campus responses
• Provide liaison support with staff, parents and students as necessary, including phone and email communications
• Contribute to the distribution of COVID-19 related physical resources to campuses
• General office duties as required
• Other duties as directed by the Principal or Executive Team

To excel in this position, you will have the following skills, experience and attributes:

• High-level communication skills
• Excellent time management skills
• Strong computer skills with the ability to use a variety of software programs
• Familiarity with MS Suite, particularly Excel
• Ability to analyse and interpret data
• Clear and effective communication skills, both written and verbal
• Strong attention to detail and ability to provide accurate data
• Ability to work autonomously as well as part of a team
• Can demonstrate high levels of discretion and professional judgement
• Can maintain a high level of confidentiality
• Organised with the ability to manage competing priorities and meet deadlines
• Interpersonal skills to relate professionally with students, parents and staff
• Commitment to occupational health and safety
• Understand and follow relevant College policy and government legislation, e.g. Privacy Policy
• An understanding of and commitment to Catholic education

Staff are employed under the Victorian Catholic Education Multi Enterprise Agreement 2018. This position is classified as Category C, Level 2 position.

The successful applicant will also be required to undergo a Working with Children Check and National Police Check prior to commencement.

The St Francis Xavier College community is committed to the safety, wellbeing, protection and inclusion of all children in our care.