Responsibilities:

• Heavy scheduling, across various time zones

• Research, update and maintain trade and business event calendars

• Develop familiarity with projects, producers and key stakeholders across DBT

• Maintain and organize database of business contacts

• Work closely with internal groups to manage logistics.

• Update and maintain heavy phone sheet

• Collaborate with all personal of the DBT Office of the President to coordinate and execute timely tasks as they arise.

• Attend staff meetings and document agenda and action items

• Collaborate with employees for information, research, administrative materials, etc.

• Heavy correspondence with internal and external contacts

• Process expense reports

• Handle unsolicited material and inquiries

• Hospitality and event coordination

• Management of special projects as required

• Booking/coordination of heavy local, national, and international travel

Basic Qualifications:

• 2+ years of administrative experience, preferably at an executive level

• Strong ability to handle heavy scheduling across multiple departments and time zones, along with strong phone etiquette

• Exceptional ability to create professional presentations in Keynote, including video clips

• Experience booking both international and domestic travel arrangements

• Strong people and organizational skills

• Proven ability to problem solve, prioritize, multi-task, and preemptively foresee potential conflicts.

• Strong written and verbal communication skills

• Proven adaptive team player

• Proficient computer skills

• Word/Excel/Outlook/PowerPoint

• Keynote/Final Cut Pro

Preferred Qualifications:

• Proficient in MAC

Required Education:

• Bachelor’s degree or equivalent combination of work experience