As the Executive Business Administrator, you will be the front-line representative of the office of the Americas Customer Transformation Leader. This position requires excellence in administrative and operational functions. The ideal candidate must be able to maintain a confident focused persona, accommodate different work styles, demonstrate sound and consistent judgment, make timely decisions in relatively complex situations, and set priorities among multiple projects.  Being detail-oriented and having consistent and timely follow-through will be essential to success in this role.  If you are eager to strengthen your capabilities in a dynamic, fast-paced environment, this job is for you!

Responsibilities

RESPONSIBILITIES

 What you will be doing:

• Complex executive calendar management including strategic time prioritization.
• Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries.
• Partner with the Business Management team to effectively manage team operations.
• Key driver of the annual ROB scheduling and team calendar including all-hands-, large- and small-scale off-site meetings, and team morale events.
• Alias management; processing and approving expense reports; new hire onboarding; procurement of goods and services.
• Thorough understanding of the team budget, including auditing and completing purchase orders and expenses.
• Ensure compliance with administrative operations policies and procedures.
• Create/enhance team culture within and across teams and pro-actively participate as a member of the leadership team.

Qualifications

QUALIFICATIONS

 What we are looking for:

• Minimum 8+ years of demonstrated work experience supporting leaders in a fast-paced environment
• Strong planning, organizational, time management and problem-solving skills.
• Maintain the confidentiality of highly sensitive material with tact and professionalism.   
• Highly effective communication ability both written and verbal.
• Ability to react with appropriate urgency to situations and requests.
• Experience in dealing with external customers.
• Strong cross-team collaboration and organizational skills.
• Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.

 Preferred Qualifications:

• Proficiency with Microsoft productivity software including Outlook, all Office Suite programs, SharePoint, One Note, Teams, etc.
• Excellent skills in all aspects of planning, collaboration, analytical capabilities, and high level of attention to detail and proactive awareness.
• Demonstrated skill of shifting approach in response to the demands of a changing situation.
• Ability to deal with ambiguity, navigate uncertain situations, and drive for clarity.