About the business

Patriot group's vision is to be a leading provider of environmental & utility management solutions in the mining, oil & gas, tunneling, drilling, construction & relevant industries across Australia. We offer a vast range of services from total waste management to individual services such as transportation of potable water, Vacuum Excavation (NDD), liquid & solid wastes, Culvert & drain cleaning, CCTV pipe inspections, subsurface utility locations & no-dig pipe repairs.

We strive to be "First Choice – Best Value". This means being safe, environmentally responsible, operationally excellent, innovative, and having the best underlying systems, procedures and team.

The Patriot Group is committed to continual improvements involving our entire business systems, equipment, processes and personnel. All of our personnel are industry trained to national industry certification levels and in line with our policy of continual improvement.

Our operations are well supported by an experienced team, providing the necessary skills, capability and organisational depth to deliver safe, productive and value-added environmental waste management solutions to any project.

About the role

The Position

As our Melbourne operations expand there has become an opportunity for an administrator to join our business to assist our operations team.

Main Duties Include

• Maintain effective relationships and partnerships with all cliental.
• Provide effective administration support to all clients, internal/external teams, and key stakeholders.
• Liaise with with management for administration issues or concerns.
• Maintain and ensure all job-related documentation is created and upload to all relevant portals.
• Prepare and provide documentation to internal/external teams and key stakeholders.
• Assist in collation of data and development of reports.
• Assist, Order and maintain Project & Depot Supply levels following Procurement Procedure – PPE, uniforms, office & amenities consumables, tools & associated equipment.
• Assist, schedule and manage required meetings, taking notes and meetings minutes.
• Ordering/buying uniforms, stationery, office supplies and staff amenities.
• Scheduling and ordering requirements for Servicing, Repairs, COI, and Breakdown issues in consultation with Operations Coordinator and Assignar notifications.
• Maintain service and maintenance registers, documents and reports required in the Integrated Management System. Records to be kept current, up to date and filed in applicable locations.
• Check, file, liaise and manage legwork required for Job Dockets & Timesheet submission for approval.
• Monitor and ensure all work is performed in accordance with requirements of the Health and Safety legislation, policies and procedures.
• Ensure training is provided for staff relating to emergency, evacuation procedures and best work practices.
• Ensure all incident reporting documentation is submitted relevant Managers prior to end of shift.
• Promote and facilitate individual and team performance improvements.
• Commitment to ongoing learning and performance improvement.
• Participate in personal professional development, ensuring skills and knowledge are current practices.
• Ensure appropriate qualifications are maintained.

Skills and experience

The Person

The successful applicant will preferably have:

• A minimum of 3 years' experience in similar administrative roles. 
• Excellent written & verbal communication skills across all levels.
• Knowledge of Human Resources and Workplace Health and Safety regulations.
• Experience in contributing to projects; 
• Intermediate to advanced level of understanding of office-based software such as Outlook, Word, Excel & PowerPoint.
• Demonstrated organisational skills and time management, including the ability to prioritise deadlines and work as part of a team.

You will be a hands-on person, who doesn't mind completing a variety of tasks in order to support the business as it continues to grow.