THE ROLE

Exciting opportunity for an experienced Administration Officer with HR experience.

As a successful Administrative & HR Officer, you will act as the point of contact for all employees and external partners for HR- related and administrative queries. Your main administrative duties include answering phones, managing office stock, preparing regular reports, organising company records, maintaining & managing HR documents (e.g., employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Offering a work / life balance of 08:00am till 4:00pm, Monday to Friday. 

THE COMPANY

Operating out of the inner Western suburbs, we provide innovative logistics solutions including specialised trucking services, project logistics, and freight forwarding to our customers from construction, infrastructure and heavy industries.

It is critical that complex freight movements are managed to the expectations of our clients’ and this comes with creating the right team who have the right skills to meet our customer's requirements and deliver on these tier 1 contracts, with an emphasis on innovation, solution focus, servicing customers to an exceptional standard and deliverables above market value.

We strive for a diverse, innovative, collaborative and high-performance culture that celebrates the contribution of every employee. 

Reporting to the Head of Operations & Governance

KEY RESPONSIBILITIES: including but not limited to:-

• Manage office supplies stock and place orders
• Assist in the preparation of regular reports
• Maintain and update company databases
• Organise a filing system for important and confidential company documents
• Answer HR queries by employees and stakeholders
• Update office policies as needed
• Maintain calendar and schedule appointments
• Distribute and store correspondence (e.g., letters, emails and packages)
• Schedule in-house and external events
• Organise and maintain personnel records
• Update internal databases (e.g., record sick or maternity leave)
• Prepare HR documents, like employment contracts and induction paperwork.
• Assist in the revision of company policies 
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Create regular reports and presentations on HR metrics 
• Answer employees’ queries about HR-related issues
• Assist in payroll preparation and providing relevant employee information 
• Participate in HR projects 
• Ensure a strong people & Culture focus while maintaining company Code of Conduct principles
• Maintain compliance to external stakeholder online inductions. 

REQUIREMENTS:

• Proven work experience as an Administrative Officer, HR Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organisation skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• High school diploma; additional qualifications in Office Administration or HR is a plus
• Thorough knowledge of labour laws and awards
• Excellent organisational skills, with an ability to prioritise important projects
• Strong phone, email and in-person communication skills
• Similar role in transport, warehousing or logistics advantageous but not essential

If this sounds like you please hit the “Apply Now” button 

Employer questions

Your application will include the following questions:

• Do you have experience in administration?
  
  
• Do you have experience using Microsoft Excel?
  
  
• Which of the following statements best describes your Covid-19 vaccination status?