About the Role:

Located in Ventia's Kings Park office the Administration Coordinator role is responsible for the coordination and process of the Land and Housing Contracts - Vacant Work Orders and reporting relevant data.

Key Duties and Responsibilities:

• Maintain and update the Vacant register - including completing the Work Orders in a timely manner
• Close out and follow up work status within the allocated timeframes
• Daily reporting
• Allocate the new Work Orders to relevant Vendors via the Subcontractor Matrix
• Review, validate and upload Final Scopes
• Administer the Initial Scopes
• Provide guidance to new staff on correct processes and procedures relating Vacant Work Orders
• Provide feedback and responses to the Subcontractor queries
• Processing Vacant Work Orders through the full Lifecycle, from dispatching to preparing the Work Order for billing
• Following up any Work Orders related issues with IT or support Admin Teams
• Responding to requests from Inspectors as required

Key Skills and Experience:

• Minimum 18 month experience in a similar Administrative / Coordinator role
• Previous experience and knowledge with SAP
• Excellent organisational and time-management skills
• Strong interpersonal and communication skills - including written and verbal
• Ability to work as a member of a team
• Demonstrated attention to detail
• Basic office skills and experience with Microsoft Suite is essential

Due to the nature of this role, the successful candidate needs to be an Australian Citizen and be willing to complete an Australian National Police check.

What We Offer You:

Ventia offers you a flexible, supportive, and inclusive work environment where you matter.
We take our people's careers seriously, helping them to learn and grow.
There's nothing more important to us than keeping our people and the public safe.
We look after each other and foster our people's wellbeing.

Diversity:

No matter who you are, we encourage you to apply for the job that's right for you.
We are actively increasing diversity across our business, so our workforce reflects the diverse communities in which we work. Our current focus is on employing more women at all levels of our organisation.

To apply for this role, please click the apply button on this page.