Job description:

Administration Assistant

Department of Communities & Justice

Corrective Services NSW

Clerk Grade 1/2

Ongoing Full-time role

CSI Education (CSI Corporate Office)

Location: Windsor

About Us

The Department of Communities and Justice (DCJ) was formed in 2019 with the merger of two former departments Family and Community Services (FACS) and Justice.

By combining FACS and Justice, the two former agencies are now able to work together as DCJ to support everyone's right to access justice, to help families, and to promote early intervention and inclusion, in order to provide benefits for the whole community.

Corrective Services NSW (CSNSW) delivers professional correctional services and programs to reduce the risk of re-offending and enhance public safety. It serves a key function of the NSW Communities and Justice Sector by providing effective, safe and humane management of offenders both in custody and in the community CSNSW also works in partnership with other government and community agencies to ensure that offenders and their families are supported.

About the role

The Administrative Assistant supports the senior executive team in Education administrative processes and activities such as general administration, executive support and records maintenance for the effective operation of the work area.

About You

The ideal candidate will be able to prove their skills to:

Undertake a variety of administrative activities for and on behalf of the Manager and / or a Education team to ensure activities are completed effectively; records updated, feedback provided and inquiries clarified as required.

Maintain manual and computerized records pertaining to the work area, accurately and securely ensuring these are accessible.

Respond efficiently to all inquiries by stakeholders, customers and clients, escalating and referring, if necessary to the relevant areas in accordance with the local practice and protocol.

Generate routine correspondence with a view to exchanging factual information whilst exercising discretion and judgment at all times, seeking supervisory direction as necessary.

Participate in the proceedings of meetings and provide executive support and follow up on actions as necessary, whilst keeping all participants and stakeholders informed.

Undertake accurate and consistent work within a high-volume environment.

Adapting to frequent changes to workload and processes.

Essential Requirements

Proven experience in administrative capacity

Proven experience to meet Key Accountabilities and Key Challenges detailed on Role Description

Proven experience in computers and business software, such as Microsoft Office and Excel spread sheets

Meet Selection Criteria of Advertisement and Role Description

For additional information, please refer the Role Description.

Applying for the role

To apply for this role you need to Simply click ‘apply' to complete the application form.

When applying you will need to attach:

Resume (maximum 5 pages and including 2 Referees - one should be a current supervisor)

Cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role as specified in the role description (please refer to the Role Description so that you can address the highlighted capabilities).

Copies of Qualifications and Licences MUST be attached

For application enquiries or technical issues, please contact the Talent Acquisition team via:

Email: mayur.kaushik@justice.nsw.gov.au or

Phone: 02 8688 1579

For more specific information about the role please contact: Noeleen Alchin on noeleen.alchin@dcj.nsw.gov.au or call 02 4582 3971

Closing Date: 8 May 2022

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. If a vacancy arises in your preferred location during this time, you may be contacted and asked to attend the location to meet the manager. From there a final decision will be made regarding whether to activate the talent pool. Offers are based on location preference, capabilities, knowledge and experience.

To ensure recruitment at the Department of Communities and Justice continues without interruption during the COVID-19 pandemic, some interviews and assessments may be performed using alternative methods. This may include video interviewing, telephone interviewing and online assessments. If you are successful following review of your application, you may need to perform assessments and/or interviews via online platforms using a PC, laptop or smart phone. By doing so, we will be adhering to the strict social distancing advice currently in place.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander people, women, people identifying as LGBTIQ+ and other diversity groups.

If you require an adjustment within the recruitment process, please contact Mayur Kaushik on mayur.kaushik@justice.nsw.gov.au" target="_blank">mayur.kaushik@justice.nsw.gov.au and advise us of your preferred method of communication.

If you are looking for more information about workplace adjustments at DCJ, please visit our Careers site.