• Contract position, 6 months, 0.6 FTE (24 hours per week) with potential to become permanent part time
• Immediate start; flexible working hours
• Work from home & office (must be able to work  a minimum of 1 day per week in office in St Kilda)
• Must have own ABN

Overview

Breast Surgeons of Australia and New Zealand Incorporated (BreastSurgANZ) is a non-profit, membership-based organisation representing over 400 surgeons across Australia and New Zealand (ANZ). 

As the peak professional body for breast surgeons across ANZ we aim to enhance the provision of high quality, comprehensive breast surgical care, to communities in both countries, through sub-speciality training, continuing medical education, Audit and advocacy.

Vision

To ensure all people with breast disease in Australia and New Zealand receive world class care.

Purpose of the Position

Reporting directly to the Executive General Manager (EGM), the role of the Administration Assistant is to provide high level, day-to-day administrative and secretariat support to the EGM and BreastSurgANZ Committees, and to assist with the delivery of the Society’s strategic objectives.

Primary Objective

The primary objectives of the Administration Assistant role are:

• to provide quality day to day general administrative support as directed by the EGM across all areas of the business
• to assist with administration of the BreastSurgANZ Post Fellowship Training (PFT) Program in Breast Surgery
• to perform secretariat duties including minute taking for meetings, agenda coordination and timely distribution of relevant papers
• to liaise with membership including providing timely and prompt responses to membership enquiries

About You

• Excellent and effective interpersonal and communication skills with a demonstrated ability to interact in an appropriate and professional manner
• Strong professional discretion and confidentiality ethic
• Highly developed organisational and planning/time management skills with a demonstrated ability to prioritise competing demands and adhere to timelines
• Ability to work autonomously, whilst also demonstrating a willingness to take direction, work flexibly and pivot quickly when required
• A positive and proactive approach to problem solving and an ability to demonstrate initiative
• Excellent attention to detail and a determination to succeed
• Must have experience and advanced skills in Adobe, Microsoft 365, Outlook, WordPress and Mailchimp. Experience with Zoom and Survey Monkey also highly regarded.
• Understanding of governance structures, including volunteer committees in non-profit organisations is desirable
• National Police Records Check (these can be obtained during recruitment process if required) and Covid-19 Vaccination Certificate

To obtain a detailed position description, please email enquiries@breastsurganz.org or call Sam Rawlings, Executive General Manager on 0477 001 656 to discuss the role in further detail.

As a newly established role, this is an outstanding opportunity to have genuine input into how the role develops and evolves and to make a real difference in achieving business outcomes.  If you are passionate about making an impact, and want to be part of an organisation with a commitment to making a difference in the lives of people effected by breast disease please forward your resume with a covering letter addressing the key selection criteria to enquiries@breastsurganz.org.

Applications close Friday 4 March, 2022.  

Employer questions

Your application will include the following questions:

• Do you have experience in administration?
  
  
• Do you have a current Police Check (National Police Certificate) for employment?
  
  
• Do you have an Australian Business Number (ABN)?
  
  
• Which of the following statements best describes your right to work in Australia?
  
  
• Which of the following statements best describes your Covid-19 vaccination status?
  
  
• Which of the following Microsoft Office products are you experienced with?