Psychology Melbourne is a fast-paced leading psychology practice in Melbourne that provides both face-to-face and online counselling (telehealth). Our main office is in Melbourne CBD at 50 Queen Street which is easily accessible by public transport. We pride ourselves on giving our clients the best possible assistance.

We are seeking an administration assistant skilled in organisational tasks, analysing data and reporting using various applications, such as M365, PracSuite, MailChimp, Zendesk, and being able to work with spread sheets and pivot tables. We can offer opportunities to work from home as part of our normal practice.  

This is a fantastic opportunity for someone who is task-focused, highly organised and able to work independently in the back room. 

To be considered for this role you will have:

• High degree of accuracy, discretion and common sense
• The ability to work well under pressure
• Knowledge and strong proficiency in using M365 office suite and MS Excel.
• Ability to analyse data and report results
• Assis with improving administrative systems
• Strong IT and project management skills
• Screening and onboarding new psychologists
• Collecting, organising, and storing data information in a confidential manner
• Overseeing special projects and tracking progress

Requirements Preferred 

• Exceptional time and task management skills.
• Strong problem solving, critical thinking and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to keep track of multiple projects and deadlines.

Essential

• A high level of integrity and honesty and reliability
• Intermediate or higher level of Excel skills 
• 2+ years administration experience

If this sounds like you, please forward your CV and cover letter to jill@psychologymelbourne.com.au 

Only short-listed applicants will be contacted for an initial phone interview. 

Employer questions

Your application will include the following questions:

• What's your expected annual base salary?
  
  
• How much notice are you required to give your current employer?
  
  
• Do you have experience in administration?
  
  
• Which of the following statements best describes your right to work in Australia?
  
  
• Do you have experience using Microsoft Excel?
  
  
• Which of the following statements best describes your Covid-19 vaccination status?