Administration Assistant/ Receptionist 

JOB-SHARE; 2 days per week, Must be available to work on Tuesday and Friday.

The Administration Assistant/ Receptionist responsible for providing support and reception cover along with related duties to assist various departments within the company. To have a flexible attitude and be committed to providing a high standard of customer service at all times.              

To be successful in this role you will possess:

• Immaculate personal presentation
• Calm, confident and professional demeanor
• reliable and punctual
• Excellent communication and interpersonal skills
• Good Microsoft Word skills and proficiency in Excel, PowerPoint and Outlook
• Strong attention to detail
• Ability to multitask and a positive 'can do' attitude

Responsibilities include:

• Acting as the face of the company and first point of contact for all clients, greeting and welcoming visitors and guests.
• Assisting with all company enquiries
• Answer incoming telephone calls and redirecting as appropriate.
• General drafting of correspondence and clerical duties
• Maintaining Reception area and boardroom
• Management/ replenishing of office stationery supplies
• Raising Purchase Orders
• Organising and distributing mail and outgoing courier dispatches and incoming courier deliveries
• Creating security access passes for new staff and any visiting contractors
• Reconciling monthly corporate credit card statements for Executive Managers
• Monitoring the company 'info mailbox' and responding to any general enquiries
• Updating information on the company intranet as required
• Arranging transportation for visitors, clients and management as required
• Arranging catering and refreshments for client meetings as required.
• Being aware of and familiar with emergency procedures for the site
• Working closely with job-share to ensure smooth and professional operation of the Reception area.