Applications are invited from suitably experienced persons for the part time 0.52 FTE (19.5 hours per week) Administration Officer – Finance. This is an Education Support Employee Category B Level 2 position under the Victorian Catholic Education Multi-Enterprise Agreement 2018. Employment is ongoing and commencing on 28 January 2022.

The successful applicant will have a demonstrated commitment to Catholic education and to the safety and wellbeing of children.

The successful candidate will be appropriately qualified and/or experienced, demonstrate enthusiasm and ability to provide the appropriate expertise in a range of administrative abilities, and be able to provide assistance to the Principal whilst supporting and respecting the ethos of the school and its environment.

The successful applicant will be subject to an Employee Working with Children Check and a National Police Record Check.

How to apply:

A detailed position description is below and must be addressed to Acting Principal Mrs. Megan Escalante mescalante@stppakenham.catholic.edu.au

Applications close: Monday 7th February, 2022

St Patrick's School Community promotes the safety, wellbeing and inclusion of all.

POSITION:                      Administration Officer, St Patrick’s Pakenham

REPORTING TO:           Principal

TENURE:                        The appointment is part-time (0.52 FTE) and ongoing. 

LEVEL:                            Education Support Employee Category B Level 2

SALARY AND BENEFITS:       

The salary and conditions are in accordance with the Victorian Catholic Education Multi Enterprise Agreement 2018 or its successor. The position is classified as Education Support Employee Category B Level 2.

Employment is for gazetted school term dates. School holidays are provided.

Salary packaging arrangements are available to staff of St Patrick’s Primary School, Pakenham.

COMMENCEMENT DATE:        14th February 2022

KEY SELECTION CRITERIA:

A strong commitment to Catholic Education

Excellent interpersonal and communication skills

Extensive administration experience

Advanced computer skills and knowledge including experience in financial programs, Microsoft Word, Excel and Internet Applications

OTHER ATTRIBUTES REQUIRED:

Strong organisational skills and ability to manage time effectively

Ability to prioritise work

Friendly and approachable manner

Ability to work as part of a team whilst still accepting responsibility for your own tasks.

CONDITIONS OF EMPLOYMENT:

The appointment will be subject to a satisfactory National Police Record Check and Working with Children Check.

Employment is conditional upon compliance with the <Insert school name> Primary School Child Protection and Safety Policy and Child Safety Code of Conduct, and any other policies or procedures relating to child safety.

QUALIFICATIONS AND EXPERIENCE:

A relevant qualification in Administration, Business or a related field would be an advantage, but is not essential.

Extensive experience with administration.

Experience in a school environment would be an advantage, but is not essential.

First Aid qualifications or a willingness to undertake First Aid training.

DUTIES:

Undertake general administrative duties of the school office including:

Provide informed and friendly customer service to all students and parents/guardians

Ensure school visitor processes are followed in line with school policy and Child Safety requirements

Administration and maintenance of Working with Children register and other Child safe compliances

Prepare the school newsletter and other correspondence to school community as directed by the Principal

Provide administrative assistance to the Principal as directed

Provide administrative assistance to school staff as directed by the Principal

Attend to ill students and administer first aid as required

Assist with administration of student attendance data

Maintain communication platforms including SIMON, PAM and SZAPP

Other duties as directed by the Principal, including liaising with Marketing Department in DOSCEL

Undertake the student administration function for the school including:

Maintain accurate student records and information via SAS and SIMON

Maintenance of student activity locator

Maintenance of student late arrivals, early departures and absences

Administration of the application processes as well as the organisation of Camps, Incursions and Excursions

Ensure the compliance paperwork is completed as required by DOSCEL including Risk Management for camps and excursions

Co-ordinate Year 7 placements, liaising with Secondary Schools to ensure all year 6 students are placed

Generation of school and student data files as required by Department Education & Training (DET) and Catholic Education Commission Victoria (CECV)

Management of school excursion permissions, medical records, student reports and other external communications to the school community utilising the applicable software programs